Frequently Asked Questions

Registration Information and Costs

  1. What does it cost to attend the 3-day Air & Space Conference and Technology Exposition and what does it include?
  2. Is there a one-day only option to attend the Air & Space Conference and Technology Exposition?
  3. What does it cost to attend the Technology Exposition ONLY?
  4. Is there an age limit for access to the Technology Exposition?
  5. What are the Technology Exposition exhibit hall hours?
  6. Can I substitute for someone?
  7. What does it cost to cancel?
  8. Where do I pick up my badge/tickets?
  9. What are the registration hours?
  10. When does on-line registration close?
  11. What is the Outstanding Airmen Dinner?
  12. What is the Air Force Anniversary Dinner?
  13. Do I have to be a member of AFA or the military to attend?
  14. How much does it cost to purchase a table for the Outstanding Airmen of the Year and/or Air Force Anniversary dinner(s)?

Attire

  1. What is the dress for the A&S Conference sessions, Technology Exposition, Outstanding Airmen of the Year and Air Force Anniversary Dinners?

Additional Information

  1. My company is interested in exhibiting at the Air & Space Conference and Technology Exposition; how do I book space?
  2. My company wants to be a sponsor at the Air & Space Conference and Technology Exposition; what are my options?
  3. What else is in the National Harbor neighborhood?
  4. What else do I need to know?

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Registration Information and Costs

  1. What does it cost to attend the 3-day Air & Space Conference and Technology Exposition and what does it include?
    Full 3-day registration prices are as follows and include all forums and workshops September 15-17, 2014; continental breakfasts; exhibit hall access during open hours (see question 7); lunches in the exhibit hall; and, coffee breaks. Our DoD attendees will also be offered two guest tickets to the Air Force Anniversary Dinner with conference registration. Guest tickets for the dinner are limited and will be distributed on a first-come first-served basis. This year we are implementing a new option, an on-line wait-list.  The on-line wait-list ticket will appear as an option once our reserve guest ticket limit is met. You may also inquire about cancellations and possible availability of a seat at the AFA registration desk on the day of the dinner.

    AFA Member - $1100.00
    Non-Member - $1400.00
    Government/DoD - $0 -- (Please Note: A favorable opinion by the SAF Ethics Office has allowed us to waive conference fees for a class consisting of all DoD civilian employees and all uniformed military personnel.)

  2. Is there a one or two day only option to attend the Air & Space Conference and Technology Exposition?
    Registrants have the option of a one day or two day (any combination of the three days) pass for all registration categories. The price for each day is listed below, and includes access to all forums and workshops; exhibit hall access during open hours (see question 7); coffee breaks; and exhibit hall lunch on the day(s) you choose to attend (Monday, Tuesday and Wednesday).

    AFA Member - $400/per day
    Non-Member - $500/per day
    Government/DoD - $0 -- (Please Note: A favorable opinion by the SAF Ethics Office has allowed us to waive conference fees for a class consisting of all DoD civilian employees and all uniformed military personnel.)

  3. What does it cost to attend the Technology Exposition ONLY?
    There is no charge to attend the Technology Exposition during exhibit hall hours (see below). You may pre-register on-line by choosing the Technology Exposition Only category, or you may register on-site. Note: If you are registering for either the full 3-day conference or one/two day(s) of the conference, admission to the exhibit hall is included.

  4. Is there an age limit for access to the Technology Exposition?
    Yes. Children over the age of 15 may attend the exposition provided they are accompanied by an adult at all times. No one under the age of 18 is permitted in the exhibit halls during installation and dismantling hours.

  5. What are the Technology Exposition exhibit hall hours?
    Monday, September 15 – 11:30am – 4:00pm ~ 6:00pm – 8:00 pm (ticketed event)
    Tuesday, September 16 – 9:30am – 4:00pm
    Wednesday, September 17 – 9:30am – 4:00pm ~ 6:30pm – 8:00pm (ticketed event)

  6. Can I substitute for someone?
    There can be no substitutions. Individuals may be canceled (see cancellation policy below) and individuals may register.

  7. What does it cost to cancel?
    A $25 non-refundable processing fee will be charged for cancellation prior to September 10, 2014. NO refunds will be granted for cancellations made after this date. No refunds will be issued if you do not attend the event. Refunds will be issued back to the card that was charged; check payment will be refunded individually by check to the individual or company. Due to accounting processes, substitutions are not allowed. Government participants with duty related cancellations are exempt, and will not be charged a cancellation fee.

  8. Where do I pick up my badge/tickets?
    All Badges and tickets may be picked up on-site at the AFA Registration Desk (Convention Center Pre-Function) at the Gaylord National Hotel beginning at 10:00 am, Saturday, September 13, 2014.

    Please bring a photo or corporate ID. Acceptable forms of ID are as follows:

    -Driver’s License
    -Military ID
    -U.S. Government ID
    -Passport
    -Corporate Name Badge

  9. What are the registration hours?

    National Convention and Air & Space Conference and Technology Exposition Registration Hours (location: Convention Center Pre-Function):
    Saturday, September 13 ~ 8:00 am – 6:00 pm
    Sunday, September 14 ~ 9:00 am – 5:30 pm
    Monday, September 15 ~ 7:00 am – 8:00 pm
    Tuesday, September 16 ~ 7:30 am – 5:00 pm
    Wednesday, September 17 ~ 7:30 am – 8:00 pm

  10. When does on-line registration close?
    On-line registration is open through the event. We will only be down for a short time while we setting up on-site. If at any time our registration website message states we are down for maintenance, please check back as we will be back up again soon. As always you will also have the option of registering on-site.

  11. What is the Outstanding Airmen Dinner?
    This dinner recognizes Airmen from all major air commands and operating agencies that have displayed the Air Force values within their fields. The outstanding airmen were chosen from nominations made by all Air Force Commands based on their “unique, unusual or outstanding individual involvement and achievement within the proceeding 12 months”. Dress for this event is business suit/service dress.

  12. What is the Air Force Anniversary Dinner?
    This dinner recognizes achievements made by members of the Air Force, industry and the government. During the dinner the awards that will be given out include; the Lifetime Achievement Award, the John R. Allison Award, the W. Stuart Symington Award and the H. H. Arnold Award. Dress for this event is black-tie/mess dress.

  13. Do I have to be a member of AFA or the military to attend?
    No. If you are not a member of AFA and/or not currently serving active duty military or reserves, or current Department of Defense civil service employee please choose the Non-Member category when registering.

  14. How much does it cost to purchase a table for the Outstanding Airmen of the Year and/or Air Force Anniversary dinner(s)?
    The cost for a table of ten (10) persons is $3,100 for the Outstanding Airmen of the Year Dinner and $3,300 for the Air Force Anniversary Dinner. Tables will be reserved on a first-come, first-served basis. When purchasing dinner tables, there are ten seats at each. Your company keeps six seats and gives AFA back four seats, suggested, for guests. Please email your wish list of preferred guests to KStorm@afa.org. As in the past, Ethics Rules dictate that AFA must seat guests randomly. However, we appreciate knowing your wishes to assist us in our process. Please note that no promises are made regarding your requests. AFA does not share lists of registrants for you to choose from. We prefer to know your table purchases and guest preferences no later than three weeks prior to the event, as that is when we begin our process. Please select the Table Reservations category on the main registration page

    Your table tickets, list of guests seated at your table, and a copy of the floor plan will be available for pick-up at the AFA registration desk anytime after 10 am, Saturday, September 13.

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Attire

  1. What is the dress for the A&S Conference sessions, Technology Expoistion, Outstanding Airmen of the Year and Air Force Anniversary Dinners?
    Attire for all conference sessions is Business Suit/Service Dress. If you are visiting our Exhibit Hall the dress is Business Suit/Uniform of the Day. The Outstanding Airmen of the Year Dinner is Business Suit/Service Dress. The Anniversary Dinner is Black-Tie/Mess Dress.

Additional Information

  1. My company is interested in exhibiting at the Air & Space Conference and Technology Exposition; how do I book space?
    Please contact Dennis Sharland at 703-247-5838 or dsharland@afa.org for availability and pricing.
     
  2. My company wants to be a sponsor at the Air & Space Conference and Technology Exposition; what are my options?
    Please click here to see our current sponsorship opportunities.  To secure your sponsorship, please contact:

    Dennis Sharland at 703-247-5838 or dsharland@afa.org  or
    Mary Ellen Dobrowolski at 703-247-5823 or mdobrowolski@afa.org.

  3. What else is in the National Harbor neighborhood?
    Gaylord National Resort and Convention Center is one of the anchors to the whole National Harbor project. National Harbor is nearing completion and will be home to over 500,000 square feet of office space, over a dozen shops and a dozen restaurants, two art galleries, a marina, and much more. Please visit their website for more information (http://www.nationalharbor.com/).

  4. What else do I need to know?
    Send your questions to us (mmcclelland@afa.org). Those will help us think of additional items to add to this FAQ.

We look forward to your stay and meetings at the Gaylord National!

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Page last updated on: Wednesday, May 01, 2013 8:48:06 AM