FAQ

Pacific Air & Space Symposium

Thursday, November 21 – Friday, November 22, 2013
Hyatt Regency Century Plaza Hotel | 2025 Avenue of the Stars | Los Angeles, CA 90067
310-228-1234

Frequently Asked Questions


Registration Information and Costs
Hotel Information
Agenda
Transportation
Additional Information

Registration Information and Costs

  1. What does it cost to attend the Pacific Air & Space Symposium?
  2. What does the symposium registration include?
  3. What are the symposium hours?
  4. What does it cost to cancel?
  5. Where do I pick up my badge/tickets?
  6. What is the dress for the Symposium sessions and Air Force Ball?
  7. What is the Air Force Ball?
  8. How much does it cost to purchase an individual ticket, or a table for the Air Force Ball?
  9. Do I have to be a member of AFA or the military to attend?

Hotel Information

  1. How much will the rooms cost?
  2. Has AFA negotiated a special internet connection for our attendee guest rooms?
  3. What time are check in and check out?

Agenda

  1. Will the Pacific Air & Space Symposium schedule be the same as previous years?

Transportation

  1. What about transportation, directions and parking?

Additional Information

  1. Are you interested in being a sponsor during the Pacific Air & Space Symposium?
  2. What else do I need to know?

Registration Information and Costs

  1. What does it cost to attend the Pacific Air & Space Symposium?

    AFA Member - $495
    Non-Member - $595
    Non-DoD Government - $95*
    Government/DoD - $0**

    * Non-DoD Government: Federal, State, and local Government employees of any Government Agency (other than the Department of Defense).

    ** Please Note: Symposium registration fees are waived for a class consisting of all DoD civilian employees and all uniformed military personnel.


  2. What does the symposium registration include?
    Registration includes one and one half-day sessions, 11/21-22, 2013; coffee breaks on both days, and a continental breakfast on 11/22.

  3. What are the symposium hours?
    Thursday, November 21: 1:00 pm – 5:35 pm
    Friday, November 22: Breakfast - 7:30 am ~ Symposium - 8:30 am – 3:25 pm

  4. What does it cost to cancel?
    A $25 non-refundable processing fee will be charged for cancellation prior to Friday, November 15, 2013. NO refunds will be granted for cancellations made after this date. No refunds will be issued if you do not attend the event. Due to accounting processes, substitutions are not allowed, please cancel registration and register new participant. Refunds will be issued back to the card that was charged; check payment will be refunded individually by check to the individual or company. After November 15th, please address cancellations to the attention of Katie Storm either by email to regservice@afa.org.

  5. Where do I pick up my badge/tickets?
    Badges and tickets may be picked up on-site at the AFA Registration Desk at the Hyatt Regency Century Plaza Hotel beginning at 10:00 am, Thursday, November 21, 2013. Please bring a photo or corporate ID. Acceptable forms of ID are as follows:

    -Driver’s License
    -Military ID
    -U.S. Government ID
    -Passport
    -Corporate Name Badge

  6. What is the dress for the Symposium sessions and Air Force Ball?
    Attire for all symposium sessions is Business Suit/Service Dress. The Air Force Ball is Black-Tie/Mess Dress.

  7. What is the Air Force Ball?
    The Air Force Ball is a charitable event to raise funds to support the aerospace education activities at both the national and local levels, and to recognize the outstanding contributions to aerospace and the men and women of the United States Air Force.

    DoD employees who were not selected to attend this years Air Force Ball and wish to attend, please contact Mr. Henry Sanders at hsanders@afa.org to inquire about the availability of guest seating.

  8. How much does it cost to purchase an individual ticket, or a table for the Air Force Ball?
    The cost for an individual ticket to the ball is $310. A table of ten, 10, persons is $3,100 for the Air Force Ball. Tables will be reserved on a first-come, first served basis. When purchasing dinner tables, there are ten seats at each. Your company keeps six seats and gives AFA back four seats (suggested) for guests. Please email your wish list of preferred guests to hsanders@afa.org. As in the past, Ethics Rules dictate that AFA must seat guests randomly. However, we appreciate knowing your wishes to assist us in our process. Please note that no promises are made regarding your requests. AFA does not share lists of registrants for you to choose from. We prefer to know your table purchases and guest preferences no later than three weeks prior to the event, as that is when we begin our process. Please check your e-mail confirmation for further information regarding the advance mailing of your table tickets and list of DoD guests seated at your table.

    To reserve a table, please select click here.

    Please check your e-mail confirmation for further information regarding the advance mailing of your table tickets and list of DoD guests seated at your table.

  9. Do I have to be a member of AFA or the military to attend?
    No. If you are not a member of AFA and/or not currently serving active duty military or reserves, or current Department of Defense civil service employee please choose the Non-Member category when registering.

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Hotel Information

  1. How much will the rooms cost?
    AFA’s only room block is at Hyatt Regency Century Plaza. Please keep in mind that AFA’s pricing for meals and sleeping rooms depends on our being able to fill our room block.
    • The government per diem rate for uniformed military personnel and DoD civilians with active CAC ID cards or Foreign Attaches with a dependent ID Card is $123 (single or double) plus tax. Based on our limited room block in this category, your reservations will go through AFA Headquarters. To make your hotel reservations, first register for the conference. At the end of the registration process, please click on the ‘Make Hotel Reservation’ button that appears on the registration confirmation webpage. Reservations will be accepted on a first-in basis until the block is full or we reach our Monday, October 28th deadline. Please direct your questions to Amanda Grandel at agrandel@afa.org or 703-247-5819.                    
    • The AFA discounted rate for non-active duty military attendees is $225 (single or double) plus tax. To make your hotel reservation, please either book online by clicking here or by calling the hotel directly at (888) 421-1442. If you call, please mention you are with the Air Force Association’s Pacific Air & Space Symposium to receive the special symposium rate. The deadline to receive these rates is Monday, October 28th or until the group block sells out, whichever comes first. Please direct your questions to Amanda Grandel at agrandel@afa.org or 703-247-5819.
  2. Has AFA negotiated a special internet connection for our attendee guest rooms?
    Yes, we have. If you make a reservation under our room block, you will receive complimentary high speed internet access in your guestroom.
  3. What time are check in and check out
    Check in is at 3:00 pm PST, and check out is 12:00 pm PST.

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Agenda

  1. Will the Pacific Air & Space Symposium schedule be the same as previous years?
    Yes, the same schedule is planned for the Pacific Air & Space Symposium with only minor time changes. Attendees can expect sessions/workshops on Thursday afternoon from 1:00 pm to 5:30 pm and on Friday from 8:30 am – 3:40 pm. A full detailed agenda can be found online.

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Transportation

  1. What about transportation, directions and parking?
    • Los Angeles International Airport is 13 miles from Hyatt Regency Century Plaza. There are several options at LAX: shared ride vans, taxis, and car rentals.
      • Shared Ride Vans: SuperShuttle offers a $26 roundtrip fare (or $14 one-way fare) between LAX and ‘Hyatt Regency Century Plaza’. Reservations can be made here or by calling 800 BLUE-VAN (258-3826). SuperShuttle picks up passengers on the Lower/Arrival Level islands in front of each terminal under the orange sign Shared Ride Vans.
      • Taxis: Taxis can be found curbside on the Lower/Arrival Level islands in front of each terminal under the yellow sign indicating Taxis. Passengers will be presented with a ticket stating typical fares to major destinations. Only authorized taxis with an official seal issued by City of Los Angeles Department of Transportation on each vehicle are permitted in the airport. It is illegal for any transportation services to solicit fares, and travelers using such services do so at their own risk. Fares vary based on traffic; however, on average a fare will be approximately $35.
      • Car Rentals: There are approximately 40 rental car companies at the airport. For a full list, please click here.
    • Need directions? Please visit the hotel’s page here.
    • Parking costs?
      • For attendees staying at the hotel: It is better to valet park your vehicle. For a 24-hour period:
        • For self-parking: $28 with no in/out privileges
        • For valet parking: $18 (an AFA discounted rate) with in/out privileges. Be sure to tell the front desk you are with AFA in order to get the discounted rate.
      • For our local attendees not staying at the hotel: AFA has negotiated a discounted rate for attendees parking per day (per entry). The discounted rates are:
        • For self-parking per entry: $12 (up to 10 hours) or $28 (for longer than 10 hours but less than 24 hours). You will need to pick up a blue discounted pass from AFA Registration to be used at the pay station upon exit.
        • For valet parking: $16 (up to 10 hours) or $18 (for longer than 10 hours but less than 24 hours). Be sure to pick-up a discounted white ticket from AFA registration to receive the discounted rate.

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Additional Information

  1. Are you interested in being a sponsor during the Pacific Air & Space Symposium?
    If so, please contact Mary Ellen Dobrowolski at 703-247-5823 or mdobrowolski@afa.org.

  2. What else do I need to know?
    Send your questions to us (mmcclelland@afa.org). Those will help us think of additional items to add to this FAQ.

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