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Frequently Asked Questions
Registration Information and Costs
Hotel Information
Agenda
Transportation
Additional Information
Registration, Golf, and Gala Information
What does it cost to attend the Air Warfare Symposium?
AFA Member - $825
Non-Member - $925
Government/DoD - $95*
* The $95 fee is applicable for everyone (with the exception of our scheduled speakers/panel members) in order to avoid ethics concerns over gift acceptance for government employees.
What does the symposium registration include?
For AFA Members and Non-Members, registration includes 2 half-day sessions, 2/23-24/12; coffee breaks on both days, and, a continental breakfast and buffet reception on 2/23.
For Government/DoD, registration includes 2 half-day sessions, 2/23-24/12; coffee breaks on both days; a continental breakfast and buffet reception on 2/23 and, two guest tickets to the Air Force Gala on 2/24.
What is the dress for the Air Warfare Symposium, Technology Exposition and Air Force Gala?
Attire for all conference sessions is Business Suit/Service Dress. If you are visiting our Exhibit Hall the dress is Business Suit/Uniform of the Day. The Air Force Gala is Black-Tie/Mess Dress.
What does it cost to cancel?
A $25 non-refundable processing fee will be charged for cancellation prior to Friday, February 17, 2012. NO refunds will be granted for cancellations made after this date. No refunds will be issued if you do not attend the event. Substitutions are not allowed. Government participants with duty related cancellations are exempt, and will receive a full refund. While you not need to give a reason for your cancellation: no duty or family emergency releases you from your responsibility to cancel or from the cancellation fee. Did we mention? There are no refunds after Friday, February 17, 2012.
Refunds will be issued back to the card that was charged; check payment will be refunded individually by check to the individual or company.
Can I substitute for someone?
There can be no substitutions. Individuals may cancel (see cancellation policy) and individuals may register.
What does it cost to attend ONLY the Technology Exposition?
Admission to the Technology Exposition during open hours is free of charge and includes lunch on Thursday, February 23. You may pre-register on-line by choosing the Exposition Only category, or you may register on-site.
The exhibit hall open hours are as follows:
Thursday, February 23, 2012
11:30 am – 4:00 pm (Open); and 5:00 PM - 7:00 PM (Reception - Ticket Required)
Friday, February 24, 2012
7:00 am – 12:00 nn (Open); and 7:00 PM - 8:00 PM (CFC Air Force Gala Reception - Ticket Required)
Where do I pick up my badge/tickets?
Badges and tickets may be picked up on-site at the AFA Registration Desk at the Rosen Shingle Creek hotel beginning at 10:00 am, Wednesday, February 22, 2012. Please bring a photo or corporate ID. Acceptable forms of ID are as follows:
- Driver’s License
- Military ID
- U.S. Government ID
- Passport
- Corporate Name Badge
What is the dress for the Symposium sessions, Technology Exposition and Air Force Gala?
Attire for all symposium sessions is Business Suit/Service Dress.; the Technology Exposition is Business Suit/Uniform of the Day; and, the Air Force Gala is Black-Tie/Mess Dress.
How long does the Air Force Gala dinner last?
The Gala evening begins at 7:00 pm with a one hour reception in the Exhibit Hall. Dinner follows in Gatlin D at 8:00 pm and runs until about 10:30 pm. The agenda is: Welcome and introductions; dinner; presentation of the theme; presentation of awards; followed by short period of entertainment.
How much does it cost to purchase an individual ticket or a table for the Air Force Gala?
The cost for an individual ticket to the Gala is $275. A sponsored table of ten (10) persons is $3,000. Four seats should be returned to be used by military/DOD guests. Tables will be reserved on a first-come, first-served basis.
What is the Air Force Gala?
For over 25 years the Central Florida Chapter of AFA has supported the Association’s annual Air Warfare Symposium and Technology Exposition with a golf mixer and a black tie/mess dress dinner. The chapter selects a theme for the dinner that deals with some portion of USAF history and recognizes individuals, organizations, and companies for their role in that theme. Honor is bestowed upon them by making them Aerospace Education Fellows of the Air Force Association.
To reserve a table, please select the ‘Tables – Central Florida Air Force Gala’ category on the main registration page, click here: Air Warfare Symposium Registration Center
PLEASE NOTE: The cost for a table of ten, 10, persons is $3,000 for the Central Florida Chapter Air Force Gala Reception and Dinner. When purchasing dinner tables, there are ten seats at each table. Your company keeps six seats and gives AFA back four seats (suggested) pledged to support military and DoD guests.
Please e-mail your preferred list of guests to TGHarrison@aol.com. As in the past, Ethics Rules dictate that AFA must seat guests randomly at our industry tables. However, we appreciate knowing your wishes to assist us in our process. Please note that no promises are made regarding your requests, and AFA does not share lists of registrants for you to choose from. Also note that it is of more value to the seating committee to know the types of guests desired as opposed to specific names.
We prefer to know your table purchases and guest preferences no later than three weeks prior to the event, as that is when we begin our process. Your table assignments and list of guests seated at your table, along with your table tickets and copy of the floor plan will be available for pick-up at the AFA registration desk beginning 10 a.m., Wednesday, February 22, 2012. Please note: The reception in the exhibit hall, prior the dinner is not a separate ticketed event. It is included for those who purchase dinner tickets/tables. The attire for the dinner is black-tie/mess dress.
Do I have to be a member of AFA or the military to attend?
No. If you are not a member of AFA and/or not currently serving active duty military or reserves, or current Department of Defense civil service employee, please choose the Non-Member category when registering.
What, when and where is the golf mixer?
The golf mixer is held on Wednesday afternoon, February 22nd at Disney’s Palm and Magnolia Courses adjacent to Magic Kingdom. A scramble format is used and handicap adjustments made to the foursome. Soft spikes are required.
What is the price for the golf mixer?
Individual golfer price, which includes green fees, cart lunch and a reception, is $100 for Military and $200 for Members/Non-Members.
May I buy a foursome?
Unfortunately, we are not selling foursomes for this year’s golf tournament.
Is there a reception following the golf round?
A golf reception will be held at 6:00 pm in Gatlin E Foyer & Gatlin E 1/2/3 at the Rosen Shingle Creek Hotel. The price of the golf ticket includes the reception. Additional tickets are available at $60 each.
Who do I contact for more information on the golf mixer?
For general questions regarding the golf outing please contact Jim DeRose at sharondmk@cfl.rr.com. For golf pairings, sponsorships and/or merchandise donations contact Bob Ceruti at receruti@bellsouth.net.
When is on-line registration closed?
On-line registration is open through the event. We will only be down for a short time while we switch to our traveling LAN on-site. If at any time our registration website message states we are down for maintenance, please check back as we will be back up again soon. As always you will also have the option of registering on-site.
Hotel Information -- Return to the top
How much will the rooms cost?
AFA’s only room block is at Rosen Shingle Creek. Please keep in mind that AFA’s pricing for meals and sleeping rooms depends on our being able to fill our room block.
- The government rate for active-duty military, activated guard and reservists, and DoD employees with valid ID cards is $111 (single or double) per night plus 12.5% tax. Please make your reservations now to ensure you get the military rate. Reservations will be accepted on a first-in basis until the block is full or until Friday, January 27, 2012, whichever comes first. For more details, please refer to the 'Military Hotel Reservations' section on our
hotel information page.
- The AFA discounted rate for non-active duty military attendees is $259 (single or double) plus 12.5% tax. Please make your reservations now while rooms are still available at the group rate. Reservations will be accepted on a first-in basis until the block is full or until Friday, January 27, 2012, whichever comes first. For more details, please refer to the 'Hotel Reservations' section on our
hotel information page.
What time are check in and check out?
Check in is at 3:00 pm EST, and check out is 11:00 am EST.
Agenda -- Return to the top
Will the Air Warfare Symposium schedule be the same as previous years?
Yes, the same schedule is planned for the Air Warfare Symposium with only minor time changes. Attendees can expect sessions/workshops on Thursday from 9:00 am to 5:15 pm and on Friday from 8:00 am to 12:00 pm. A full detailed agenda can be found here.
Transportation -- Return to the top
What about transportation, directions and parking?
- From the local airports? Check out our transportation page for shuttle, rental car, and taxi information.
- Need directions? Please visit http://www.rosenshinglecreek.com/location.asp.
- Parking costs? AFA has negotiated a special self parking rate. Make sure to notify the front desk (if you are staying over) or the parking attendant (if you are just self parking for the day) that you are with AFA in order to get 50% off. Our discounted rate comes to $6 per day (or per entry/exit if you are not staying at the hotel). If you want to valet park, you will pay the hotel’s standard rates of $18.00 all day or $20.00 overnight.
Additional Information -- Return to the top
Are you interested in being a sponsor during the Air Warfare Symposium?
If so, please contact Mary Ellen Dobrowolski at 703-247-5823 or mdobrowolski@afa.org.
What else do I need to know?
Send your questions to us (mmcclelland@afa.org). Those will help us think of additional items to add to this FAQ.
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