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AFA’s National Convention, Air & Space Conference and Technology Exposition
September 11-16
Gaylord National Resort & Convention Center
National Harbor, MD
The 2009 AFA National Convention, will be held in National Harbor, MD, at the Gaylord National Resort & Convention Center from September
11-13.
Our Air & Space Conference and Technology Exposition will begin on Monday, September 14, and run through September 16. This is truly a
one-of-a-kind event where the Air Force Association brings together Air Force leadership, industry experts, and academia from around the
world to discuss the issues and challenges facing America, the aerospace community, and our US Air Force today.
Important Reminders Regarding Potential Delegates
Who can be a Delegate? – Any voting member affiliated with a chapter can be a Delegate for their state if duly selected as a
Delegate by the State President (Cadets may not serve as Delegates). All individuals who plan to represent their chapter on the state
delegation must coordinate with the State President since the State President is responsible for selecting Delegates in accordance with
the AFA National Constitution and must provide a roster of selected Delegates to the Credentials Committee on Saturday, September 12.
After you are selected to attend as an official delegate you will receive an “invitation code” directly from your State President
which will allow you to register online.
What is a Delegate required to attend during the Convention? – Delegates must attend the business session on Saturday, the Region
Caucus held on Saturday night and the business session on Sunday. You should plan on attending the Congressional Morning Reception on
Tuesday morning and the individual appointment with your Members of Congress if scheduled.
Do you need a Delegate registration package or have questions regarding delegate registration? If so, contact Membership Operations,
Mary Nauheimer (ext. 4821) or Judy Galbreath (ext. 4800) at National Headquarters. You may also send an email message to
fldsvcs@afa.org to request a delegate registration package.
Following is the tentative schedule of events to assist you in making your plans.
Friday, September 11
Region Presidents Meeting
Saturday, September 12
Board of Directors Meeting
Credentials Registration
Convention Preliminary Business Session
Catholic Mass
Field Awards Reception & Awards Dinner
Regional Caucuses
Sunday, September 13
Continental Breakfast
Memorial Service at the Air Force Memorial
Convention Business Session
Official Delegates Lunch
AFA Convention Business Session (continued)
Monday, September 14
Continental Breakfast
Opening and Awards Ceremony
Ribbon Cutting Ceremony
Aerospace Technology Exposition
Air & Space Conference
Air & Space Workshops
Delegate Workshops
Outstanding Airmen of the Year Reception & Dinner
Tuesday, September 15
Congressional Breakfast Reception
Individual Congressional Appointments
Air & Space Conference
Aerospace Technology Exposition
Wednesday, September 16
Continental Breakfast
Air & Space Conference
Aerospace Technology Exposition
Air Force Anniversary Reception and Dinner
A complete schedule with times will be published on the Internet and in a future issue of Newsline when available.
To ensure you have the accommodations and tickets you want to have, you must do two separate things:
FIRST – Register for the Convention and/or the Air & Space Conference
If you will be serving as a delegate to the National Convention you MUST register and pay your delegate fee. AFA Delegates should use
the on-line registration process to register. Please use the following link to receive the special AFA Delegate rate.
PLEASE NOTE: YOU CANNOT GET TO THE LINK THROUGH THE REGULAR AFA WEB PAGE; YOU MUST CLICK ON THE LINK PROVIDED:
https://registration.afa.org/reg/reg1.aspx?event=conf2009®type=delegate
SECOND – Make your hotel reservation
The Air Force Association is pleased to extend our delegates the military rate of $233 single/double per night, plus a resort fee
(see below) and applicable taxes. Please make your reservations now to ensure you get the military rate. Reservations will be accepted
on a first-in basis until the block is full or until Thursday, August 20, 2009, whichever comes first. To reserve your hotel room, you
must first register for the Convention/Conference. At the end of the registration process, your Internet browser will display a
registration confirmation page. Scroll to the bottom of the page to click the button ‘Make a Hotel Reservation’ and then input the
appropriate information. NOTE: Do not call the hotel directly; this is the only avenue available for you to make your hotel reservation
at this rate.
Resort fee: The Gaylord National™ Resort & Convention Center on the Potomac has a $10 per day, per room resort fee that will be posted
to your account upon check in. This fee includes: Local phone calls up to 20 minutes ($.10/minute thereafter), Complimentary toll-free and
credit card calls up to 20 minutes ($.10/minute thereafter), Complimentary bottled water (2 per room, per day), Complimentary daily
newspaper, Complimentary access to the resort's state-of-the-art Fitness Center, and Complimentary high-speed Internet access in each
guestroom.
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