Frequently Asked Questions


Registration Information and Costs

  1. What does it cost to attend the 3-day Air, Space & Cyber Conference and Technology Exposition and what does it include?
  2. Is there a one-day only option to attend the Air, Space & Cyber Conference and Technology Exposition?
  3. What does it cost to attend the Technology Exposition ONLY?
  4. Is there an age limit for access to the Technology Exposition?
  5. What are the Technology Exposition exhibit hall hours?
  6. Can I substitute for someone?
  7. What does it cost to cancel?
  8. Where do I pick up my badge/tickets?
  9. What are the registration hours?
  10. When does on-line registration close?
  11. What is the Outstanding Airmen Dinner?
  12. What is the Air Force Birthday Dinner?
  13. Do I have to be a member of AFA or the military to attend?
  14. How much does it cost to purchase a table for the Air Force Birthday and/or Outstanding Airmen dinner(s)?

Attire

  1. What is the dress for the Air, Space & Cyber Conference sessions, Technology Exposition, Air Force Birthday and Outstanding Airmen of the Year Dinners?

Additional Information

  1. Where can I find information about shuttles and parking?
  2. My company is interested in exhibiting at the Air, Space & Cyber Conference and Technology Exposition; how do I book space?
  3. My company wants to be a sponsor at the Air, Space & Cyber Conference and Technology Exposition; what are my options?
  4. I’m receiving an award. Where can I find more information?
  5. What else is in the National Harbor neighborhood?
  6. What else do I need to know?

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Registration Information and Costs

  1. What does it cost to attend the 3-day Air, Space & Cyber Conference and Technology Exposition and what does it include?
    Full 3-day registration prices can be found on the 'Conference Rates' tab of registration. Registration prices include all forums and workshops September 17-19, 2018; exhibit hall access during open hours (see question 7); lunches in the exhibit hall; and, coffee breaks. Our DoD attendees will also be offered two guest tickets to the Air Force Birthday Dinner with conference registration. Guest tickets for the dinner are limited and will be distributed on a first-come first-served basis. An on-line wait-list ticket will appear as an option once our reserve guest ticket limit is met. You may also inquire about cancellations and possible availability of a seat at the AFA registration desk on the day of the dinner.

    PLEASE NOTE -- CHANGE FROM LAST YEAR:  The Outstanding Airmen Dinner event will take place on Monday night (9/17) and the Air Force Birthday Dinner event will take place on Wednesday night (9/19). 

    Please Note: A favorable opinion by the SAF Ethics Office has allowed us to waive conference fees for a class consisting of all U.S. DoD civilian employees and uniformed military personnel.  The term "uniformed military personnel" is defined as Active, Guard, and Reserve members of the U.S. Air Force, U.S. Army, U.S. Navy, U.S. Marine Corps and U.S. Coast Guard, including Academy and ROTC cadets.

  2. Is there a one or two day only option to attend the Air, Space & Cyber Conference and Technology Exposition?
    Registrants have the option of a one day or two day (any combination of the three days) pass for all registration categories. The price for each day can be found on the 'Conference Rates' tab of registration. Registration prices include access to all forums and workshops; exhibit hall access during open hours (see question 7); coffee breaks; and exhibit hall lunch on the day(s) you choose to attend (Monday, Tuesday and Wednesday).

    Please Note: A favorable opinion by the SAF Ethics Office has allowed us to waive conference fees for a class consisting of all U.S. DoD civilian employees and uniformed military personnel.  The term "uniformed military personnel" is defined as Active, Guard, and Reserve members of the U.S. Air Force, U.S. Army, U.S. Navy, U.S. Marine Corps and U.S. Coast Guard, including Academy and ROTC cadets.

  3. What does it cost to attend the Technology Exposition ONLY?
    There is no charge to attend the Technology Exposition during exhibit hall hours (see below), provided you qualify. You may pre-register on-line. Employees of exhibiting companies - please register as an exhibitor.  Note: If you are registering for either the full 3-day conference or one/two day(s) of the conference, admission to the exhibit hall is included. 
     
  4. Is there an age limit for access to the Technology Exposition?
    Yes. Children over the age of 15 may attend the exposition provided they are accompanied by an adult at all times. No one under the age of 18 is permitted in the exhibit halls during installation and dismantling hours.
     
  5. What are the Technology Exposition exhibit hall hours?
    Monday, September 17– 11:10 am – 4:00 pm ~ 6:00 pm – 7:15 pm (ticketed event)
    Tuesday, September 18– 9:30 am – 4:00 pm
    Wednesday, September 19– 9:00 am – 4:00 pm ~ 5:45 pm – 7:15 pm (ticketed event)

  6. Can I substitute for someone?
    Due to accounting processes, substitutions are not favorable. Individuals may be canceled (see cancellation policy below) and new individuals may register under their own e-mail address.

  7. What does it cost to cancel?
    Registration changes or cancellations can be made online until September 10, 2018.  Cancellations prior to September 10, 2018 will receive a full refund of registration fees less a $25 non-refundable processing fee. NO refunds will be granted for cancellations made after September 10. No refunds will be issued if you do not attend the event. Refunds will be issued back to the card that was charged; check payment will be refunded individually by check to the individual or company. Due to accounting processes, substitutions are not favored. Government participants with duty related cancellations are exempt, and will not be charged a cancellation fee. This policy does not apply to exhibit booth sales.  Please refer to the application / contract form for the exhibit booth cancellation policy.

  8. Where do I pick up my badge/tickets?
    All Badges and tickets may be picked up on-site at the AFA Registration Desk (Convention Center Pre-Function) at the Gaylord National Hotel beginning at 7:30 am, Saturday, September 15, 2018.

    Please bring a photo or corporate ID. Acceptable forms of ID are as follows:

    • Driver’s License
    • Military ID
    • U.S. Government ID
    • Passport
    • Corporate Name Badge

  9. What are the registration hours?
    National Convention and Air, Space & Cyber Conference Registration Hours (location: Convention Center Pre-Function): 

    • Saturday, September 15 ~ 7:30 am – 6:00 pm
    • Sunday, September 16 ~ 8:00 am – 6:00 pm
    • Monday, September 17 ~ 7:00 am – 7:30 pm
    • Tuesday, September 18 ~ 7:30 am – 5:00 pm
    • Wednesday, September 19 ~ 7:30 am – 7:30 pm

  10. When does on-line registration close?
    On-line registration is open through the event. We will only be down for a short time while we setting up on-site. If at any time our registration website message states we are down for maintenance, please check back as we will be back up again soon. As always you will also have the option of registering on-site.

  11. What is the Outstanding Airmen Dinner?
    This dinner recognizes Airmen from all major air commands and operating agencies that have displayed the Air Force values within their fields and will take place on Monday night (9/17). The outstanding Airmen were chosen from nominations made by all Air Force Commands based on their “unique, unusual or outstanding individual involvement and achievement within the proceeding 12 months”. Dress for this event is business suit/service dress.

  12. What is the Air Force Birthday Dinner?
    This event has traditionally been called the Air Force Anniversary Dinner.  The name has officially been changed to Air Force Birthday Dinner and will take place on Wednesday night (9/19). This dinner recognizes achievements made by members of the Air Force, industry and the government. During the dinner the awards that will be given out include; the Lifetime Achievement Award, the John R. Allison Award, the W. Stuart Symington Award and the H. H. Arnold Award. Dress for this event is black-tie/mess dress.

  13. Do I have to be a member of AFA or the military to attend?
    No. If you are not a member of AFA and/or not currently serving active duty military or reserves, or current Department of Defense civil service employee please choose the Non-Member category when registering.

  14. How much does it cost to purchase a table for the Air Force Birthday and/or Outstanding Airmen dinner(s)?
    The cost for a table of ten (10) persons is $3,300 for the Air Force Birthday Dinner (9/17) and $3,300 for the Outstanding Airmen Dinner (9/19). Tables will be reserved on a first-come, first-served basis. When purchasing dinner tables, there are ten seats at each. Your company keeps six seats and gives AFA back four seats, suggested, for guests. Please email your wish list of preferred guests to KStorm@afa.org. As in the past, Ethics Rules dictate that AFA must seat guests randomly. However, we appreciate knowing your wishes to assist us in our process. Please note that no promises are made regarding your requests. AFA does not share lists of registrants for you to choose from. We prefer to know your table purchases and guest preferences no later than three weeks prior to the event, as that is when we begin our process. On the main registration page, please make sure to answer 'YES' to the question, 'Are you an Exhibitor?' in order to reserve your Table(s).  If you are not an exhibitor, please contact either Katie Storm at kstorm@afa.org, or Henry Sanders at hsanders@afa.org for an access code.        PLEASE NOTE -- CHANGE FROM LAST YEAR:  The Outstanding Airmen Dinner event will take place on Monday night (9/17) and the Air Force Birthday Dinner event will take place on Wednesday night (9/19). 

    Your table tickets, list of guests seated at your table, and a copy of the floor plan will be available for pick-up at the AFA registration desk anytime after 9 a.m., Sunday, September

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Attire

  1. What is the dress for the Air, Space & Cyber Conference sessions, Technology Exposition, Air Force Birthday and Outstanding Airmen Dinners? 
    Attire for all conference sessions is Business Suit/Service Dress. If you are visiting our Exhibit Hall the dress is Business Suit/Uniform of the Day. The Monday evening Outstanding Airmen of the Year Dinner is Business Suit/Service Dress. The Wednesday evening Air Force Birthday Dinner is Black-Tie/Mess Dress. PLEASE NOTE -- CHANGE FROM LAST YEAR:  The Outstanding Airmen Dinner event will take place on Monday night (9/17) and the Air Force Birthday Dinner event will take place on Wednesday night (9/19). 

Additional Information

  1. Where can I find information about shuttles and parking?
    For full details on shuttles and parking, please click here.

  2. My company is interested in exhibiting at the Air, Space & Cyber Conference and Technology Exposition; how do I book space?
    Click here for more information or contact Ron Bates with National Trade Productions at 703-706-8230 or email Ron at rbates@ntpshow.com for availability and pricing.
     
  3. My company wants to be a sponsor at the Air, Space & Cyber Conference and Technology Exposition; what are my options?
    Please click here to see our current sponsorship opportunities. To secure your sponsorship, please contact either Fred Ullman: 703-247-5842 email: fullman@afa.org or Barb Taylor: 703-247-5838 email: btaylor@afa.org for availability and pricing. 

  4. I’m receiving an award. Where can I find more information?
    Please click here for more information.

  5. What else is in the National Harbor neighborhood?
    Gaylord National Resort and Convention Center is one of the anchors to the whole National Harbor project. National Harbor is nearing completion and will be home to over 500,000 square feet of office space, over a dozen shops and a dozen restaurants, two art galleries, a marina, and much more. Please visit their website for more information (http://www.nationalharbor.com/).
  1. What else do I need to know?
    Send your questions to us (mmcclelland@afa.org). Those will help us think of additional items to add to this FAQ.

We look forward to your stay and meetings at the Gaylord National!

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Page last updated on: Tuesday, May 1, 2018

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