Air, Space & Cyber Conference National Aerospace Awards FAQ
1. Which awards are presented at the Conference Opening and Awards Ceremony?
Click here for a list of awards presented at the Opening and Awards Ceremony
2. Where will AFA National Aerospace Award presentations be held?
Award recipients will be notified if their award will be presented in the Washington, DC, area at the Opening and Award Ceremony held in conjunction with AFA’s 2018 Air, Space & Cyber Conference and Technology Exposition. The award ceremony is scheduled for Monday, September 17, at the Gaylord National Hotel & Convention Center, 201 Waterfront Street, National Harbor, MD 20745.
3. Can award recipients attend the 2018 Air, Space & Cyber Conference events?
Yes. To attend the 2018 Air, Space & Cyber Conference, award recipients will have the option to also register for the Air, Space & Cyber Conference when they process their registration for participation in the Opening and Awards Ceremony. A specific link will be sent to award recipients and co-presenters after award notification in July.
A favorable opinion by the SAF Ethics Office has allowed us to waive conference fees for all DoD civilian employees and all uniformed military personnel who wish to participate in events other than the Opening and Awards Ceremony. Non-DoD award recipients will be able to view conference fees when going through the registration process and may register for those activities at that time. (Information is subject to change)
Please note: advance registration is required for all events. A photo I.D. is required to pick up tickets at the Conference registration desk. Check-in at the award recipient briefing, prior to the Awards Ceremony, is required.
4. Is there a limit on how many crew or team members may attend the award presentation ceremony?
No. AFA encourages all team and crew members to attend the ceremony. If your crew or team is larger than 15 people, contact Alexander Edgar about how many members are allowed on stage for the presentation. To facilitate this, each team or crew should appoint a POC to keep the AFA Award Staff advised of members attending from their organization. Updated information should be emailed to Alex Edgar at firstname.lastname@example.org.
Please keep in mind that while AFA encourages attendance, SAF/AA has specific policies and regulations in regards to funding attendance and travel, which may limit the number of members able to attend.
5. What is the best way to handle hotel reservations?
Each award recipient will receive information containing special registration links for hotel and conference registration.
6. Can family members and other guests of award recipients attend the award ceremony?
Due to the nature of the ceremony, young children are not encouraged to attend. If you do bring a young child to the ceremony, please ensure you are seated close to an exit door. We do urge other family members and guests to attend. Each person attending the ceremony must register for the event. Registration information will be used to prepare the appropriate badges. Please notify AFA staff at email@example.com if you are a family member of an award recipient to ensure this information is reflected in your registration.
7. Who presents the awards?
AFA’s Chairman of the Board, along with various DoD senior leaders, present National Aerospace Awards at the conference.
8. Can unit commanders and supervisors participate in award presentations?
Presentations are made to award recipients only. AFA arranges the co-presenters as described in #7 above.
9. What is the uniform requirement?
For the Monday morning Award and Opening Ceremonies and for all conference sessions:
Military: Service Dress
Civilians: Business suit/dress as appropriate.
For the 12 Outstanding Airmen of the Year (12 OAY) Reception and Dinner (tickets required):
Military: Service Dress (12 OAY are to wear Mess Dress)
Civilians: Business suit/dress as appropriate.
For the Air Force Anniversary Reception and Dinner (tickets required):
Military: Mess Dress
Civilians: Black tie, as appropriate..
10. Does AFA expect award recipients to give acceptance remarks?
No. The Monday morning Opening and Awards Ceremony is scripted in such a way that award recipients are not asked to remark.
11. Which airport is closest to the Conference site?
The Ronald Reagan Washington National Airport (DCA) is the closest airport to the Gaylord National Resort and Convention Center. Both Dulles International (IAD) and Baltimore-Washington International (BWI) are in the area; however, they are not as close.
The hotel’s website, http://www.gaylordhotels.com/gaylord-national/ (by clicking on Directions and Transportation) provides directions to the hotel from Reagan National (DCA), Dulles International (IAD) and Baltimore-Washington International (BWI) airports, in addition to other driving directions.
12. What about the metro, taxi or car rental?
At the beginning of May, details about the metro, taxi, car rental, and parking can be found here.
13. Can family members take pictures during award presentations and will AFA provide courtesy copies of presentation photos?
An official photographer will take a photo of all award presentations. AFA will provide a complimentary digital photo to award recipients. Family members may take photos as long as they do not interfere or interrupt the time sequence of award presentations, or interfere with the official photographer.
14. What happens if an emergency delays or prevents an award recipient from making it to the award presentation?
If possible, the award recipient should contact AFA’s Manger of Awards and Scholarships.
15. How can I get funding information for travel orders?
Each award recipient’s organization or unit is responsible for all travel and hotel expenses to attend the conference and/or awards presentation.
16. How are AFA awards publicized?
AFA publishes a list of awards and recipients on the Air Force Association website, http://www.afa.org, and we also prepare a press release announcing award recipients. Air Force Magazine lists award recipients in its November issue.
17. Will my chain of command be notified of the award?
Yes. AFA notifies Air Force Headquarters and MAJCOM commanders after award selections are made. AFA also sends congratulatory letters to award recipients and copies the nominating commander as identified on the award submission.
18. Who should I contact if I am deployed, on leave or have a PCS move prior to the award presentation?
Please contact AFA's awards manager at phone 703-247-5800, ext. 4807 or e-mail firstname.lastname@example.org.