Frequently Asked Questions

Registration Information and Costs

  1. What does it cost to attend the 3-day Air, Space & Cyber Conference and Technology Exposition and what does it include?
  2. Is there a one-day only option to attend the Air, Space & Cyber Conference and Technology Exposition?
  3. Can I add a person to my registration?
  4. Are minor children allowed to attend the Conference, Technology Exposition and/or Dinners?
  5. What does it cost to attend the Technology Exposition ONLY?
  6. What are the Technology Exposition exhibit hall hours?
  7. Can I substitute for someone?
  8. What does it cost to cancel?
  9. Where do I pick up my badge/tickets?
  10. What are the registration hours?
  11. When does online registration close?
  12. What is the Outstanding Airmen Dinner?
  13. What is the Air Force Birthday Dinner?
  14. Do I have to be a member of AFA or the military to attend?
  15. How much does it cost to purchase a table for the Air Force Birthday and/or Outstanding Airmen dinner(s)?

Attire

  1. What is the dress for the Air, Space & Cyber Conference sessions, Technology Exposition, Air Force Birthday and Outstanding Airmen of the Year Dinners?

Additional Information

  1. Where can I find information about shuttles and parking?
  2. My company is interested in exhibiting at the Air, Space & Cyber Conference and Technology Exposition; how do I book space?
  3. My company wants to be a sponsor at the Air, Space & Cyber Conference and Technology Exposition; what are my options?
  4. I'm receiving an award. Where can I find more information?
  5. What else is in the National Harbor neighborhood?
  6. What else do I need to know?

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Registration Information and Costs
 

  1. What does it cost to attend the 3-day Air, Space & Cyber Conference and Technology Exposition and what does the registration fee include?
    Full 3-day registration prices can be found on the 'Conference Rates' tab of registration. Registration prices include all forums and workshops September 16-18, 2019; exhibit hall access during open hours; lunches in the exhibit hall; and, coffee breaks. Our DoD conference attendees will also be offered the opportunity to select up to two tickets (see question 3 related to applicable guests) of their choice to either the Outstanding Airmen of the Year or the Air Force Birthday Dinner (until capacity is reached). Dinner tickets are limited and will be distributed on a first-come, first-served basis. Once our allotment of reserve guest tickets have been met, registrants will be offered dinner tickets at our cost until which time the event sells out. Attendees may also inquire about cancellations and availability of a seat at the AFA registration desk on the day of the dinner.

    Please Note
    A favorable opinion by the SAF Ethics Office has allowed us to waive conference fees for a class consisting of all U.S. DoD civilian employees and uniformed military personnel. The term "uniformed military personnel" is defined as Active, Guard, and Reserve members of the U.S. Air Force, U.S. Army, U.S. Navy, U.S. Marine Corps and U.S. Coast Guard, including Academy and ROTC cadets.

  2. Is there a one or two day only option to attend the Air, Space & Cyber Conference and Technology Exposition?
    Registrants have the option of a one day or two day (any combination of the three days) pass for all registration categories. The price for each day can be found on the 'Conference Rates' tab of registration. Registration prices include access to all forums and workshops; exhibit hall access during open hours; coffee breaks; and exhibit hall lunch on the day(s) you choose to attend (Monday, Tuesday and Wednesday).

    Please Note
    A favorable opinion by the SAF Ethics Office has allowed us to waive conference fees for a class consisting of all U.S. DoD civilian employees and uniformed military personnel. The term "uniformed military personnel" is defined as Active, Guard, and Reserve members of the U.S. Air Force, U.S. Army, U.S. Navy, U.S. Marine Corps and U.S. Coast Guard, including Academy and ROTC cadets.

  3. Can I add an additional person to my conference registration?
    You can add a person to your registration if they meet certain criteria.  (Please note the following criteria do not apply to group exhibitor registrations). "Add a Person" is provided as a courtesy to our registrants to allow spouses and "significant others" to participate in the Symposium and ancillary events to the same degree and at the same per-person price as the registrant. As such, it may be used only for spouses or bona fide "significant others." It may not be applied to registration for a co-worker, colleague, friend, or a family member other than a spouse.

  4. Are minor children allowed to attend the Conference, Technology Exposition and/or Dinners?
    Children age 16 and over may attend the Technology Exposition provided they are accompanied by an adult at all times. No one under the age of 18 is permitted in the exhibit hall during installation and dismantling hours.  Unfortunately, children are not permitted to attend the conference or dinner events.

  5. What does it cost to attend the Technology Exposition ONLY?
    There is no charge to attend the Technology Exposition during exhibit hall hours (see below), provided you qualify. You may pre-register online. Employees of exhibiting companies - please register as an exhibitor. Note: If you are registering for either the full 3-day conference or one/two day(s) of the conference, admission to the exhibit hall is included. 

  6. What are the Technology Exposition exhibit hall hours?
    Monday, September 16– 11:10 am – 4:00 pm ~ 6:00 pm – 7:15 pm (ticketed event)
    Tuesday, September 17– 9:30 am – 4:00 pm
    Wednesday, September 18– 9:00 am – 4:00 pm ~ 5:45 pm – 7:15 pm (ticketed event)

  7. Can I substitute for someone?
    Due to accounting processes, substitutions are not favorable. Individuals may be canceled (see cancellation policy below) and new individuals may register under their own e-mail address.

  8. What does it cost to cancel?
    Registration changes or cancellations can be made online until September 9, 2019. Cancellations prior to September 9, 2019 will receive a full refund of registration fees less a $25 non-refundable processing fee. NO refunds will be granted for cancellations made after September 9. No refunds will be issued if you do not attend the event. Refunds will be issued back to the card that was charged; check payment will be refunded individually by check to the individual or company. Due to accounting processes, substitutions are not favored. Government participants with duty related cancellations are exempt, and will not be charged a cancellation fee. This policy does not apply to exhibit booth sales.  Please refer to the application/contract form for the exhibit booth cancellation policy.

  9. Where do I pick up my badge/tickets?
    All Badges and tickets may be picked up on-site at the AFA Registration Desk (Convention Center Pre-Function) at the Gaylord National Hotel beginning at 7:30 am, Saturday, September 14, 2019.

    Please bring a photo or corporate ID. Acceptable forms of ID are as follows: 
    • Driver’s License
    • Military ID
    • U.S. Government ID
    • Passport
    • Corporate Name Badge

  10. What are the registration hours?
    National Convention and Air, Space & Cyber Conference Registration Hours (location: Convention Center Pre-Function):
     

    • Saturday, September 14 ~ 7:30 am – 6:00 pm
    • Sunday, September 15 ~ 8:00 am – 6:00 pm
    • Monday, September 16 ~ 6:00 am – 7:30 pm
    • Tuesday, September 17 ~ 7:30 am – 5:00 pm
    • Wednesday, September 18 ~ 7:30 am – 7:30 pm

  11. When does online registration close?
    Online registration is open through the event. We will only be down for a short time while we set up on-site. If at any time our registration website message states we are down for maintenance, please check back as we will be back up again soon. As always you will also have the option of registering on-site.

  12. What is the Outstanding Airmen Dinner?
    This dinner recognizes Airmen from all major air commands and operating agencies that have displayed the Air Force values within their fields and will take place on Monday night (9/16). The outstanding Airmen were chosen from nominations made by all Air Force Commands based on their “unique, unusual or outstanding individual involvement and achievement within the proceeding 12 months”. Dress for this event is business suit/service dress.

  13. What is the Air Force Birthday Dinner?
    This event has traditionally been called the Air Force Anniversary Dinner.  The name has officially been changed to Air Force Birthday Dinner and will take place on Wednesday night (9/18). This dinner recognizes achievements made by members of the Air Force, industry, and government. During the dinner, awards will be given out including the Lifetime Achievement Award, the John R. Allison Award, the W. Stuart Symington Award, and the H. H. Arnold Award. Dress for this event is black-tie/mess dress.

  14. Do I have to be a member of AFA or the military to attend?
    No. If you are not a member of AFA and/or not currently serving active duty military or reserves, or current Department of Defense civil service employee please choose the Non-Member category when registering.

  15. How much does it cost to purchase a table for the Outstanding Airmen and/or Air Force Birthday dinner(s)?
    Table purchases are reserved for exhibiting companies. If you are not a exhibiting company please purchase individual dinner ticket(s). The cost for a table of ten (10) persons is $3,400 for the Outstanding Airmen Dinner (9/16) and $3,400 for the Air Force Birthday Dinner (9/18). Tables will be reserved on a first-come, first-served basis. When purchasing dinner tables, there are ten seats at each. Your company keeps six seats and gives AFA back four seats, suggested, for guests. Please email your wish list of preferred guests to kstorm@afa.org. As in the past, Ethics Rules dictate that AFA must seat guests randomly. However, we appreciate knowing your wishes to assist us in our process. Please note that no promises are made regarding your requests. AFA does not share lists of registrants for you to choose from. We prefer to know your table purchases and guest preferences no later than three weeks prior to the event, as that is when we begin our process.  Please note:  We do not require individual names for your company tickets, the tickets will not be personalized – they will have your company name on them. 

    On the main registration page, please make sure to answer 'YES' to the question, 'Are you an Exhibitor?' in order to reserve your Table(s).  If you are not an exhibiting company, please contact either Katie Storm at kstorm@afa.org, or Henry Sanders at hsanders@afa.org for an access code.

    Your table tickets, list of guests seated at your table, and a copy of the floor plan will be available for pick-up at the AFA registration desk any time after 9 a.m., Sunday, September 15.

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Attire
 

  1. What is the dress for the Air, Space & Cyber Conference sessions, Technology Exposition, Air Force Birthday and Outstanding Airmen Dinners? 
    The dress code for military for AFA’s Air, Space & Cyber has been revised in coordination with the Air Staff to be Uniform of the Day (e.g., ABUs/OCPs, flight suits, blues), except for those assigned to a panel, on-stage speaker, or when accepting an award whose attire will be Service Dress. The Monday evening Outstanding Airmen of the Year Dinner is Service Dress. The Wednesday evening Air Force Birthday Dinner is Mess Dress. 

    Civilian attire for all conference sessions and/or visiting the Exhibit Hall is Business Suit. The Monday evening Outstanding Airmen of the Year Dinner is Business Suit. The Wednesday evening Air Force Birthday Dinner is Black-Tie.

Additional Information
 

  1. Where can I find information about shuttles and parking?
    For full details on shuttles and parking, please click here.

  2. My company is interested in exhibiting at the Air, Space & Cyber Conference and Technology Exposition; how do I book space?
    Click here for more information or contact Ron Bates with National Trade Productions at 703-706-8230 or email Ron at rbates@ntpshow.com for availability and pricing.
     
  3. My company wants to be a sponsor at the Air, Space & Cyber Conference and Technology Exposition; what are my options?
    Please click here to see our current sponsorship opportunities. To secure your sponsorship, please contact either Fred Ullman: 703-247-5842 email: fullman@afa.org or Perry Currier 703-247-5838 email: pcurrier@afa.org for availability and pricing. 

  4. I’m receiving an award. Where can I find more information?
    Please click here for more information.

  5. What else is in the National Harbor neighborhood?
    Gaylord National Resort and Convention Center is one of the anchors to the whole National Harbor project. National Harbor is nearing completion and will be home to over 500,000 square feet of office space, over a dozen shops and a dozen restaurants, two art galleries, a marina, and much more. Please visit their website, www.nationalharbor.com, for more information.

  6. What else do I need to know?
    Send your questions to mmcclelland@afa.org. This will help us think of additional items to add to this FAQ.

We look forward to seeing you at the Air, Space & Cyber Conference!

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