Frequently Asked Questions

Registration Information and Costs

  1. What does it cost to attend the 3-day Air, Space & Cyber Conference and Technology Exposition and what does it include?
  2. Is there a one-day only option to attend the Air, Space & Cyber Conference and Technology Exposition?
  3. Is there a virtual only option to participate in Air, Space & Cyber Conference?
  4. Can I add a person to my registration?
  5. Are minor children allowed to attend the Conference, Technology Exposition and/or Receptions?
  6. What does it cost to attend the Technology Exposition ONLY?
  7. What are the Technology Exposition exhibit hall hours?
  8. Can I substitute for someone?
  9. What does it cost to cancel?
  10. Where do I pick up my badge/tickets?
  11. What are the registration hours?
  12. When does online registration close?
  13. What is the Outstanding Airmen of the Year Celebration Receoption?
  14. What is AFA's 75th Anniversary & USAF Birthday Celebration?
  15. Do I have to be a member of AFA or the military to attend?

Attire

  1. What is the dress for the Air, Space & Cyber Conference sessions, exhibit hall, and evening receptions?

Additional Information

  1. Where can I find information about shuttles and parking?
  2. My company is interested in exhibiting at the Air, Space & Cyber Conference and Technology Exposition; how do I book space?
  3. My company wants to be a sponsor at the Air, Space & Cyber Conference and Technology Exposition; what are my options?
  4. I'm receiving an award. Where can I find more information?
  5. What else is in the National Harbor neighborhood?
  6. What else do I need to know?

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Registration Information and Costs
 

  1. What does it cost to attend the 3-day Air, Space & Cyber Conference and Technology Exposition and what does the registration fee include?
    Full 3-day registration prices can be found on the 'Conference Rates' tab of registration. Registration includes in-person sessions; in-person exhibit hall access during open hours, during which lunch is served; coffee breaks; and virtual access to entire conference (all three days) through October 8, 2021.  Our DoD conference attendees will also be offered the opportunity to select up to two tickets (see question 3 related to applicable guests) of their choice (until capacity is reached) to either the Outstanding Airmen of the Year Celebration Reception or AFA's 75th Anniversary and USAF Birthday Celebration.  Reception tickets are limited and will be distributed on a first-come, first-served basis. Once our allotment of reserve guest tickets has been met, registrants will be offered reception tickets at our cost until which time the event sells out. Attendees may also inquire about cancellations and availability of a ticket at the AFA registration desk on the day of the reception.

    Please Note
    A favorable opinion by the SAF Ethics Office has allowed us to waive conference fees for a class consisting of all U.S. DoD civilian employees and uniformed military personnel. The term "uniformed military personnel" is defined as Active, Guard, and Reserve members of the U.S. Air Force, U.S. Space Force, U.S. Army, U.S. Navy, U.S. Marine Corps, and U.S. Coast Guard, including Academy and ROTC cadets.

  2. Is there a one-only option to attend the Air, Space & Cyber Conference and Technology Exposition?
    Registrants have the option of a one-day pass for all registration categories. The price for each day can be found on the 'Conference Rates' tab of registration. Registration for the selected day includes in-person sessions; in-person exhibit hall access during open hours, during which lunch is served; coffee breaks; and virtual access to entire conference (all three days) through October 8, 2021.  

    Please Note
    A favorable opinion by the SAF Ethics Office has allowed us to waive conference fees for a class consisting of all U.S. DoD civilian employees and uniformed military personnel. The term "uniformed military personnel" is defined as Active, Guard, and Reserve members of the U.S. Air Force, U.S. Space Force, U.S. Army, U.S. Navy, U.S. Marine Corps, and U.S. Coast Guard, including Academy and ROTC cadets.

  3. Is there a virtual only option to participate in Air, Space & Cyber Conference?
    Yes, registrants have the option to participate virtually. Registration includes access to at least 35 sessions. Sessions will be streamed during the day 9/20, 9/21, and 9/22; they will then be archived as an on-demand recording within one business day of airing. All sessions will be available to view through the virtual platform through October 8, 2021.

  4. Can I add an additional person to my conference registration?
    You can add a person to your registration if they meet certain criteria.  (Please note the following criteria do not apply to group exhibitor registrations). "Add a Person" is provided as a courtesy to our registrants to allow spouses and "significant others" to participate in the conference and ancillary events to the same degree and at the same per-person price as the registrant. As such, it may be used only for spouses or bona fide "significant others." It may not be applied to registration for a co-worker, colleague, friend, or a family member other than a spouse.

  5. Are minor children allowed to attend the Conference, Technology Exposition, and/or Receptions?
    Children age 16 and over may attend the Technology Exposition provided they are accompanied by an adult at all times. No one under the age of 18 is permitted in the exhibit hall during installation and dismantling hours.  Unfortunately, children are not permitted to attend the conference or reception events.

  6. What does it cost to attend the Technology Exposition ONLY?
    There is no charge to attend the Technology Exposition during exhibit hall hours (see below). You may pre-register online. Employees of exhibiting companies - please register as an exhibitor. Note: If you are registering for either the full 3-day conference or a single day of the conference, admission to the exhibit hall is included. There is no virtual exhibit hall option.

  7. What are the Technology Exposition exhibit hall hours?
    Monday, September 20– 11:45 am – 4:00 pm ~ 5:35 pm – 7:35 pm (ticketed event)
    Tuesday, September 21– 9:00 am – 4:00 pm
    Wednesday, September 22– 9:00 am – 4:10 pm 

  8. Can I substitute for someone?
    Due to accounting processes, substitutions are not favorable. Individuals may be canceled (see cancellation policy below) and new individuals may register under their own e-mail address.

  9. What does it cost to cancel?
    Registration changes or cancellations can be made online until September 14, 2021. Cancellations prior to September 14, 2021, will receive a full registration refund fees less a $25 processing fee to cancel and any membership fees and/or donations. NO refunds will be issued for changes and cancellations starting September 14th. No refunds will be issued if you do not attend the event. Refunds will be issued back to the card that was charged; check payment will be refunded individually by check to the individual or company. Due to accounting processes, substitutions are not favored. Government participants with duty related cancellations are exempt, and will not be charged a cancellation fee. This policy does not apply to exhibit booth sales.  Please refer to the application/contract form for the exhibit booth cancellation policy.

    The Air Force Association staff is carefully monitoring and assessing COVID-19 pandemic implications daily. We are currently planning to host ASC21 as scheduled and hope you can be a part of it. We will contact all registered attendees immediately if the conference status changes, as well as post information on our website. In the event that AFA must cancel the event, AFA will process full refunds for any confirmed registrations at the time of cancellation, minus any membership payments. 

    Should Maryland's and/or Prince George's County's Executive Orders change that would limit attendance or restrict capacity, AFA will have no choice but to adhere to the guidelines. AFA reserves the right to update its offerings. Should this happen, AFA will be in touch regarding how your participation may change to include updating your registration to be virtual only. The above cancellation policy will be altered in accordance with these changes. 


  10. Where do I pick up my badge/tickets?
    All Badges and tickets may be picked up on-site at the AFA Registration Desk (Cherry Blossom Ballroom - new location this year) at the Gaylord National Hotel beginning at 7:30 am, Saturday, September 18, 2021. 

    Please bring a photo or a corporate ID. Acceptable forms of ID are as follows: 
    • Driver’s License
    • Military ID
    • U.S. Government ID
    • Passport
    • Corporate Name Badge

  11. What are the registration hours?
    National Convention and Air, Space & Cyber Conference Registration Hours (NEW LOCATON: Cherry Blossom Ballroom): 

    • Saturday, September 18 ~ 7:30 am – 6:00 pm
    • Sunday, September 19 ~ 8:00 am – 6:00 pm
    • Monday, September 20 ~ 6:00 am – 7:30 pm
    • Tuesday, September 21 ~ 7:30 am – 5:00 pm
    • Wednesday, September 22 ~ 7:30 am – 7:30 pm

  12. When does online registration close?
    Online registration is open through the event. We will only be down for a short time while we set up on-site. If at any time our registration website message states we are down for maintenance, please check back as we will be back up again soon. 

  13. What is the Outstanding Airmen of the Year Celebration Reception?
    This reception honors and recognizes Airmen from all major air commands and operating agencies that have displayed the Air Force values within their fields and will take place on Monday night (9/20). The outstanding Airmen were chosen from nominations made by all Air Force Commands based on their “unique, unusual or outstanding individual involvement and achievement within the proceeding 12 months”.  This year the event has a new format. There will be an Outstanding Airmen of the Year Presentation during CMSAF Bass' Keynote Address. Immediately following the presentation, there will be a celebration to honor the OAY at the Outstanding Airmen of the Year Celebration Reception in the Exhibit Hall with hors d'oeuvres and beverages. 

  14. What is AFA's 75th Anniversary & USAF Birthday Celebration?
    Wednesday evening's event has traditionally been called the Air Force Birthday (or Anniversary) Dinner.  This year in celebration of AFA's 75th Anniversary, AFA has changed the format for the evening. This year's new format will be reception style in the Potomac Ballroom with open seating, food stations, and beverages. AFA will present our most prestigious awards during the event by recognizing achievements made by members of the Air Force, industry, and government. During the reception, awards will be given out including the Lifetime Achievement Award, the John R. Allison Award, the W. Stuart Symington Award, and the H. H. Arnold Award. 

  15. Do I have to be a member of AFA or the military to attend?
    No. If you are not a member of AFA and/or not currently serving active duty military or reserves, or current Department of Defense civil service employee please choose the Non-Member category when registering.

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Attire
 

  1. What is the dress for the Air, Space & Cyber Conference sessions, exhibit hall, and evening receptions? 
    The dress code for all Air, Space & Cyber sessions, exhibit hall, and the evening receptions is service dress / business suit.

Additional Information
 

  1. Where can I find information about shuttles, parking, and group transportation?
    For full details on shuttles, parking, and ground transportation, please click here.

  2. My company is interested in exhibiting at the Air, Space & Cyber Conference; how do I book space?
    Click here for more information or contact Ron Bates with National Trade Productions at 703-706-8230 or email Ron at rbates@ntpshow.com for availability and pricing.
     
  3. My company wants to be a sponsor at the Air, Space & Cyber Conference; what are my options?
    Please click here to see our current sponsorship opportunities. To secure your sponsorship, please contact Perry Currier 703-247-5838 email: pcurrier@afa.org for availability and pricing. 

  4. I’m receiving an award. Where can I find more information?
    Please click here for more information.

  5. What else is in the National Harbor neighborhood?
    Gaylord National Resort and Convention Center is one of the anchors to the whole National Harbor project. National Harbor is nearing completion and will be home to over 500,000 square feet of office space, over a dozen shops and a dozen restaurants, two art galleries, a marina, and much more. Please visit their website, www.nationalharbor.com, for more information.

  6. What else do I need to know?
    Send your questions to mmcclelland@afa.org. This will help us think of additional items to add to this FAQ.

We look forward to your participation during AFA's Air, Space & Cyber Conference!

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