Frequently Asked Questions

Registration Information and Costs
COVID-19 Requirements
Symposium Attire
Agenda
Transportation & Parking
Exhibitors

Additional Information

 

REGISTRATION INFORMATION

  1. What does it cost to attend the AFA Warfare Symposium in person and what does the registration fee include? 
    Registration prices can be found on the "Symposium Rates" tab of registration. Symposium registration includes in-person sessions; Wednesday's Welcome Reception; in-person exhibit hall access during open hours, during which lunch is served; coffee breaks; and virtual access to all symposium sessions exclusively through our virtual platform until Monday, March 14th. Regarding virtual access: Sessions will be streamed during the day March 3rd & 4th. Each session will then be archived as an on-demand recording within one business day of airing. 

    Please Note: A favorable opinion by the SAF Ethics Office has allowed us to waive conference fees for a class consisting of all U.S. DoD civilian employees and uniformed military personnel. The term "uniformed military personnel" is defined as Active, Guard, and Reserve members of the U.S. Air Force, U.S. Space Force, U.S. Army, U.S. Navy, U.S. Marine Corps, and U.S. Coast Guard, including Academy and ROTC cadets.  
     
  2. Is there a virtual-only option to participate in AFA Warfare Symposium?
    Yes, registrants have the option to only participate virtually. Registration includes access to 28 sessions. Sessions will be streamed during the day March 3rd & 4th. Each session will then be archived as an on-demand recording within one business day of airing. All sessions will be available to view exclusively through the virtual platform until Monday, March 14th.
     
  3. Can I add an additional person to my symposium registration?
    Yes, you can add a person to your registration, if they meet certain criteria.

    Please note the following criteria do not apply to group exhibitor registrations:

    "Add a Person" is provided as a courtesy to our registrants to allow spouses and "significant others" to participate in the Symposium and ancillary events to the same degree and at the same per-person price as the registrant. As such, it may be used only for spouses or bona fide "significant others." It may not be applied to registration for a co-worker, colleague, friend, or a family member other than spouse.
     
  4. What does it cost to cancel?
    Registration changes can be made online until February 24, 2022. Cancellations through February 24, 2022 will receive a full refund of registration less a $25 processing fee, plus any membership fees and/or donations. No refunds will be issued after February 25, 2022. No refunds will be issued if you do not attend the event. This policy does not apply to exhibit booth sales. Please refer to the application/contract form for the exhibit booth cancellation policy.

    Should Florida's and/or Orange County's Executive Orders change that would limit attendance or restrict capacity, AFA will have no choice but to adhere to the guidelines. AFA reserves the right to update its offerings. Should this happen, AFA will be in touch regarding how your participation may change to include updating your registration to virtual-only. The above cancellation policy will be altered in accordance with these changes.
     
  5. What does it cost to attend ONLY the Technology Exposition?
    There is no charge to attend the Technology Exposition during exhibit hall hours. You may pre-register online. Employees of exhibiting companies, please answer ‘yes’ to the ‘Are you an Exhibitor?’ question to register for your exhibitor badge instead of registering for the Technology Exposition. 
     
  6. Are minor children allowed to attend the Symposium, Technology Exposition, Welcome Reception, and/or Backyard BBQ? 
    Children age 16 and over may attend the Technology Exposition provided they are accompanied by an adult at all times.  No one under the age of 18 is permitted in the exhibit halls during installation and dismantling hours. Unfortunately, children will not be permitted to attend the Symposium, Welcome Reception, or Backyard BBQ.
     
  7. Where do I pick up my badge/tickets?
    Badges and tickets may be picked up from the AFA Registration Desk at the Rosen Shingle Creek hotel beginning at 8:00 am on Wednesday, March 2nd. Please be prepared to show valid identification: Driver's license, Military ID, U.S. Government ID, or Passport. Also, be prepared to show proof of vaccination credentials or negative PCR* test results (obtained within 3 days of arrival to AWS).

    AFA Registration will be located at the Gatlin Registration Desk. When coming from the main hotel lobby, turn LEFT when you reach the Convention Center Rotunda.
     
  8. What are the registration hours?
    Registration is open:
     
    • Wednesday, March 2nd - 8:00 am - 8:00 pm   
    • Thursday, March 3rd - 7:00 am - 6:30 pm
    • Friday, March 4th - 7:00 am to 11:30 am
       
  9. What is the Backyard BBQ event?
    This informal event on Thursday evening will provide a networking opportunity among military, academia, retired military, and defense industry.
     
  10. How much does it cost to purchase an individual ticket or group package for the Backyard BBQ?
    The cost for an individual ticket to the Backyard BBQ is $185. Group packages can also be purchased through registration for 17 people at $3,150. Ten of the tickets will be kept by the organization; the seven remaining tickets will be returned to AFA to support US military and DoD guests. Sponsorships are also available. If interested, please contact Christy Sitter at csitter@afa.org or 703-247-5837. 

    For US military and DoD guests, tickets will be offered on a first-come, first-served basis. Once the allotment of guest tickets has been depleted, DoD registrants will have the opportunity to purchase a ticket at a price of $180.
     
  11. Do I have to be a member of AFA or the military to attend?
    No. If you are not a member of AFA and/or not currently serving active duty military or reserves, or a current Department of Defense civil service employee, please choose the Non-Member category when registering.
     
  12. How can I communicate any special Americans with Disabilities Act (ADA) or dietary needs? 
    There are two separate questions during the registration process to address any special ADA or dietary needs.
     
  13. When is online registration closed?
    Online registration is open throughout the event. We will only be down for a short time while we set up on-site. If at any time our registration website message states we are down for maintenance, please check back as we will be back up again soon. As always you will also have the option of registering on-site. 

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COVID-19 REQUIREMENTS

  1. What do I need to know about COVID-19 requirements to attend AWS in person?
    AFA continues to monitor COVID-19 closely and will take all necessary precautions to support the well-being of our attendees, With unknown continued effects of the pandemic, to attend in person you must:
     
    • Be prepared to show proof of vaccination credentials or negative PCR* test results (obtained within 3 days of arrival to AWS)
    • Be prepared to wear masks at all times while indoors, with exceptions only for eating or drinking

      Final details will be provided in our “Know Before You Go” advance email.

      *A molecular PCR (polymerase chain reaction) is preferred. If not available, an antigen test administered by a pharmacy, lab, or medical professional is required.
       
  2. Is a photo of a vaccination card sufficient or will we require the actual Passport?
    The original is preferable, but a photo is acceptable, so long as your name, the name of the vaccine, and the dates are all clear in the image, and the name matches your ID.
     
  3. What will be needed to pick up someone else’s badge given the vaccine/testing requirements?
    When picking up a badge for someone else, you must have a copy of the other individual's proof of vaccination.
     
  4. Is there an online/ upload submission option to submit proof of vaccine/covid test?
    Unfortunately, we are not equipped to review these electronically at this time.
     
  5. What digital vaccine passports is AFA accepting?
    We are looking for verifiable proof that attendees were vaccinated. A paper record, a pharmacy or medical app (such as from your health insurer or pharmacy), or apps like CommonPass, Clear, or VeriFly are all acceptable.
     
  6. Will there be testing available on-site?
    No. There will not be testing facilities on-site. If you are not vaccinated and need a test to attend, you must arrange for that on your own and receive a negative test result prior to arrival.
     
  7. Where can I get a rapid COVID test nearby?
    As locations could change, we suggest referencing this site as a planning tool until we are closer to the event.
  8. Is AFA in compliance with State and Federal law?
    Yes. The 2022 AFA Warfare Symposium will be held in total compliance with all U.S. national and Florida state laws. AFA is following established best practices for reducing the risk of COVID-19 transmission and working closely with the Department of the Air Force and our industry partners to ensure a safe operating environment for both military and civilian attendees. Registration is open and individuals may attend in person or virtually. AFA is working with the Rosen Shingle Creek Hotel, as our Florida venue, and both are committed to full compliance with all applicable laws. 

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SYMPOSIUM ATTIRE

  1. What is the dress code for the AFA Warfare Symposium and Technology Exposition? 
    The attire for the Welcome Reception, Symposium, and Technology Exposition is business casual for civilians and OCPs/Flight Suits/Blues for military. The attire for Thursday evening's Backyard BBQ event is casual. (Casual attire for men: nice slacks/jeans, polo shirts, button-down shirts, nice shoes or sandals. Casual attire for women: nice pants/jeans, skirts, polo shirts, nice blouse or top, casual dress or sundress, nice shoes or sandals.) 

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AGENDA

  1. Will the AFA Warfare Symposium schedule be the same as previous years?
    The full detailed symposium agenda can be found here. The Welcome Reception in the Exhibit Hall will again take place on Wednesday, March 2nd from 6:00 pm - 8:00 pm. On Thursday, March 3rd, AFA will again hold the Backyard BBQ beginning at 6:00 pm.
     
  2. Will the Martin H. Harris Chapter hold their annual golf tournament again this year?
    Yes, the full details and registration can be found on their website

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TRANSPORTATION & PARKING

  1. Does AFA have recommended airlines?
    AFA recommends AFA members book travel through AFA’s partner Booking Community, which offers discounted airfare and other travel deals. You must be an AFA member to access the website.

    AFA is also proud to announce that American Airlines is offering a 4% discount on applicable fares when traveling to Orlando, FL for our AFA Warfare Symposium. Visit AA.com to book your flight. After selecting your flights, enter promo code 9622DE when completing passenger details. Contact the American Airlines Meeting Service Desk at (800) 433-1790 for assistance with reservations and ticket purchase. Read full terms and conditions.
     
  2. How do you get from the Orlando airport to the Rosen Shingle Creek?
    With SuperShuttle no longer in business and Mears Transportation no longer providing shared ride services, taxis, Uber, and Lyft are recommended. A one-way fare can cost $15-40 depending on service and traffic conditions.

    For driving directions, visit the Rosen Shingle Creek For driving directions, visit the Rosen Shingle Creek transportation page.
     
  3. Will there be a shuttle to/from Rosen Shingle Creek?
    There is not a shuttle that runs to/from Rosen Shingle Creek from the airport or from other area hotels.
     
  4. How do I obtain complimentary self-parking at Rosen Single Creek?
    • Overnight guests in one of AFA's room blocks at Rosen Shingle: Follow the instructions on signs located throughout the parking lot selecting "Overnight Parking" when registering.
    • Daily parking at Rosen Shingle Creek: Text "D7" to 407-337-2891 and utilize the link in the responding text.

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EXHIBITORS

  1. Are you interested in being an exhibitor at the AFA Warfare Symposium?
    If so, please contact Ron Bates at 703-683-8500 ext. 230 or rbates@ntpevents.com.
     
  2. I am already an exhibitor, where can I get more details?
    Please check out this site.
     
  3. When is the exhibit hall open to the public?
    • Wednesday, March 2nd ~ 6:00pm - 8:00pm (ticketed event) 
    • Thursday, March 3rd ~ 9:30 am - 4:30 pm
    • Friday, March 4th ~ 7:00 am - 11:35 am

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ADDITIONAL INFORMATION

  1. Are you interested in being a sponsor during the AFA Warfare Symposium?
    If so, please contact Christy Sitter, Media Solutions Specialist, at 703-247-5837 or csitter@afa.org.  
      
  2. What else do I need to know?
    Send your questions to AWSHelp@afa.org. That helps us improve this FAQ page.

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