Registration Information and Costs

1. What does it cost to attend the 3-day Air, Space & Cyber Conference and Technology Exposition, and what does the registration fee include?

Full 3-day registration prices can be found on the 'Conference Rates' tab of registration. Registration includes in-person sessions; in-person exhibit hall access during open hours, during which lunch is served; coffee breaks; virtual access to main ballroom sessions that will be streamed during the day 9/19, 9/20, and 9/21; all sessions will be archived as an on-demand recording within one business day and available to view through the virtual platform through October 7, 2022. 

Our DoD conference attendees will also be offered the opportunity to select up to two tickets (see question 4 related to applicable guests) of their choice (until capacity is reached) to either the Outstanding Airmen of the Year Heritage Reception & Dinner or AFA's USAF 75th Birthday Celebration. The reserve of guest tickets for the evening events is limited and will be distributed on a first-come, first-served basis. Once our allotment of reserve guest tickets has been met, registrants will be offered tickets at our cost until which time the event sells out. Attendees may also inquire about cancellations and availability of a ticket at the AFA registration desk on the day of the reception.

Please Note: In accordance with 5 C.F.R. § 2635.204(c)), we are waiving the conference fees for a class consisting of all U.S. DoD civilian employees and uniformed military personnel. The term "uniformed military personnel" is defined as Active, Guard, and Reserve members of the U.S. Air Force, U.S. Space Force, U.S. Army, U.S. Navy, U.S. Marine Corps, and U.S. Coast Guard, including Academy and ROTC cadets.

2. Is there a one-only option to attend the Air, Space & Cyber Conference and Technology Exposition?

Registrants have the option of a one-day pass for all registration categories. The price for each day can be found on the 'Conference Rates' tab of registration. Registration for the selected day includes in-person sessions; in-person exhibit hall access during open hours, during which lunch is served; coffee breaks; virtual access to main ballroom sessions that will be streamed during the day 9/19, 9/20, and 9/21; all sessions will be archived as an on-demand recording within one business day and available to view through the virtual platform through October 7, 2022. 

Please Note: In accordance with 5 C.F.R. § 2635.204(c)), we are waiving the conference fees for a class consisting of all U.S. DoD civilian employees and uniformed military personnel. The term "uniformed military personnel" is defined as Active, Guard, and Reserve members of the U.S. Air Force, U.S. Space Force, U.S. Army, U.S. Navy, U.S. Marine Corps, and U.S. Coast Guard, including Academy and ROTC cadets.

3. Is there a virtual-only option to participate in Air, Space & Cyber Conference?

Yes, registrants have the option to participate virtually. Registration includes access to at least 15 live sessions and 35 sessions overall. Main ballroom sessions will be streamed during the day on 9/19, 9/20, and 9/21; All sessions will then be archived as an on-demand recording within one business day. All sessions will be available to view through the virtual platform through October 7, 2022.

4. Can I add an additional person to my conference registration?

You can add a person to your registration if they meet certain criteria.  (Please note the following criteria do not apply to group exhibitor registrations). "Add a Person" is provided as a courtesy to our registrants to allow spouses and "significant others" to participate in the conference and ancillary events to the same degree and at the same per-person price as the registrant. As such, it may be used only for spouses or bona fide "significant others." It may not be applied to registration for a co-worker, colleague, friend, or a family member other than a spouse.

5. Are minor children allowed to attend the Conference, Technology Exposition, and/or Dinner and Receptions?

Children age 16 and over may attend the Technology Exposition provided they are accompanied by an adult at all times. No one under the age of 18 is permitted in the exhibit hall during installation and dismantling hours.  Unfortunately, children are not permitted to attend the conference or evening events.

6. What does it cost to attend the Technology Exposition ONLY?

There is no charge to attend the Technology Exposition during exhibit hall hours (see below). You may pre-register online. Employees of exhibiting companies - please register as an exhibitor. Note: If you are registering for either the full 3-day conference or a single day of the conference, admission to the exhibit hall is included. There is no virtual exhibit hall option.

7. What are the Technology Exposition exhibit hall hours?

Monday, September 19– 11:45 am – 4:00 pm ~ 5:00 pm – 6:15 pm (ticketed event)

Tuesday, September 20– 9:00 am – 4:00 pm

Wednesday, September 21– 9:00 am – 4:10 pm 

8. Can I substitute for someone?

Due to accounting processes, substitutions are not favorable. Individuals may be canceled (see cancellation policy below) and new individuals may register under their own e-mail address.

9. What does it cost to cancel?

Registration changes or cancellations can be made online through September 14, 2022. Cancellations through September 14, 2022, will receive a full refund less a $25 processing fee, plus any membership fees and/or donations. No refunds will be issued for changes and cancellations starting September 15, 2022.  No refunds will be issued if you do not attend the event. If not able to attend in-person once registered, please consider updating your registration to virtual-only before cancelling your registration. No substitutions are allowed. Starting September 15th, please address cancellations to the attention of Katie Storm by email to ASCHelp@afa.org. This policy does not apply to exhibit booth sales. Please refer to the application/contract form for the exhibit booth cancellation policy.

10. Has AFA changed the in-person event based on current COVID-19 levels?

AFA continues to monitor COVID-19 closely and will take all necessary precautions to support the well-being of our attendees. With unknown continued effects of the pandemic, to attend in-person you must:

  • Be prepared to show proof of vaccination credentials or negative PCR* test results
  • Be prepared to wear masks at all times while indoors, with exceptions only for eating or drinking

Final details will be provided in our “Know Before You Go” advance email.

*A molecular PCR (polymerase chain reaction) is preferred. If not available, an antigen test administered by a pharmacy, lab, or medical professional is required.

11. Where do I pick up my badge/tickets?

All Badges and tickets may be picked up on-site at the AFA Registration Desk (Location:  Cherry Blossom Ballroom) at the Gaylord National Hotel beginning at 7:30 am, Saturday, September 17, 2022.

Please bring a photo or a corporate ID. Acceptable forms of ID are as follows:

  • Driver’s License
  • Military ID
  • U.S. Government ID
  • Passport
  • Corporate Name Badge

Note: At this time, badges may be picked up for a colleague Saturday 9/17, and Sunday 9/18 only (see parking and shuttle information below for free 30-minute parking information) provided you bring a copy of the colleague's registration or registration number; a copy of their vaccination card, or a copy of their negative test result. This is subject to change. Specific details will follow in the final 'Know Before You Go' Email.

12. What are the registration hours?

National Convention and Air, Space & Cyber Conference Registration Hours (Location: Cherry Blossom Ballroom):

  • Saturday, September 17 ~ 7:30 am – 6:00 pm
  • Sunday, September 18 ~ 8:00 am – 6:00 pm
  • Monday, September 19 ~ 6:00 am – 7:00 pm
  • Tuesday, September 20 ~ 7:30 am – 5:00 pm
  • Wednesday, September 21 ~ 7:30 am – 7:00 pm

13. When does online registration close?

Online registration is open through the event. We will only be down for a short time while we set up on-site. If at any time our registration website message states we are down for maintenance, please check back as we will be back up again soon.

14. What is the Outstanding Airmen of the Year Heritage Reception & Dinner?

This dinner honors and recognizes Airmen from all major air commands and operating agencies that have displayed the Air Force values within their fields, as well as the heritage of 75 years of the USAF, and will take place on Monday night (9/19). The outstanding Airmen were chosen from nominations made by all Air Force Commands based on their “unique, unusual or outstanding individual involvement and achievement within the proceeding 12 months”. The event begins with a cocktail reception in the exhibit hall directly followed by dinner in the ballroom.

15. What is AFA's USAF 75th Birthday Celebration?

Wednesday evening's event has traditionally been called the Air Force Birthday (or Anniversary) Dinner.  This year we celebrate the 75th Anniversary of the USAF. The event will be reception-style in the Potomac Ballroom with open seating, food stations, and beverages. 

16. Do I have to be a member of AFA or the military to attend?

No. If you are not a member of AFA and/or not currently serving active-duty military or reserves, or current Department of Defense civil service employee please choose the Non-Member category when registering.

Attire

1. What is the dress for the Air, Space & Cyber Conference sessions, exhibit hall, and evening events?

AFA has received updated guidance on appropriate attire for military members. The following guidance is now in effect:

  • Conference Sessions and Exhibit Hall: Uniform of the Day (e.g., OCPs, flight suits, blues)
  • Speakers, moderators, and awardees: Service Dress
  • Evening Events -- Monday's Outstanding Airmen of the Year Heritage Reception & Dinner and Wednesday's AFA's USAF Birthday Celebration): Service Dress

Attire for non-uniformed attendees for Air, Space & Cyber sessions, exhibit hall, and Monday and Wednesday evening events is business attire. 

 Additional Information

1. Will masks be required?

AFA continues to monitor COVID-19 closely and will take all necessary precautions to support the well-being of our attendees. With unknown continued effects of the pandemic, to attend in-person you must be prepared to wear masks at all times while indoors, with exceptions only for eating or drinking

2. Will there be hand sanitizing stations?

Hand sanitizing stations will be located throughout the Gaylord National Hotel and Convention Center. For more information on the Gaylord’s safety protocols, visit their website.

3. Where can I find information about shuttles, parking, and group transportation?

For full details on shuttles, parking, and ground transportation, please click here.

4. My company is interested in exhibiting at the Air, Space & Cyber Conference; how do I book space?

Click here for more information or contact Ron Bates with National Trade Productions at 703-706-8230 or email Ron at rbates@ntpshow.com for availability and pricing.

5. My company wants to be a sponsor at the Air, Space & Cyber Conference; what are my options?

Please click here to see our current sponsorship opportunities. To secure your sponsorship, please contact Christy Sitter at 703-247-5837 or by email at csitter@afa.org for availability and pricing.

6. I’m receiving an award. Where can I find more information?

Please click here for more information.

7. What else is in the National Harbor neighborhood?

Gaylord National Resort and Convention Center is one of the anchors to the whole National Harbor project. National Harbor is nearing completion and will be home to over 500,000 square feet of office space, over a dozen shops and a dozen restaurants, two art galleries, a marina, and much more. Please visit their website, www.nationalharbor.com, for more information.

8. What else do I need to know?

Send your questions to ASCHelp@afa.org. This will help us think of additional items to add to this FAQ.

We look forward to your participation during AFA's Air, Space & Cyber Conference!